Career Opportunities with the Global Heart Hub

Closing date: January 23

Executive Administrator/Projects Co-ordinator

  • Location: Remote
  • Salary Commensurate with Experience
  • Full Time 1 Year Contract with Possibility of Extension. Open to employment on consultancy contract

About the Global Heart Hub:

The Global Heart Hub (GHH) is the first global non-profit organisation established to provide a voice for those affected by cardiovascular disease. We are an alliance of heart patient organisations, aiming to create a unified global voice for those living with or affected by heart disease We are currently recruiting for an Executive Administrator/ Projects Co-ordinator to provide administrative, and development support to members of our Projects Team in GHH.

Candidate Key Attributes:

  • Significant administrative experience, ideally in the non-profit or healthcare environment
  • Event/project management experience, especially having the ability to manage multiple projects at the same time.
  • Excellent interpersonal skills – ability to communicate and engage with different stakeholders ( eg patients, clinicians, industry) across multiple cultures.
  • Have demonstrated initiative & creativity and be capable of working on own initiative as well as under direction of a manager.
  • Excellent communication skills, primarily in English but fluency in other languages is an advantage.
  • Excellent teamworking skills.
  • Results and delivery focused – can deliver specific deliverables to agreed scope and timelines.
  • Strong analytical skills.
  • Experience in the field of print & design management.
  • Proficient user of MS Excel, MS Powerpoint, MS Teams, Jamboards, Surveys and Doodle Poll equivalents.
  • Understanding or connection with cardiovascular disease would be an advantage

Duties and Responsibilities:

  • General project management support to Project Leads with responsibility for key deliverables across various projects such as awareness campaigns, webinars, in-person & remote meetings
  • Effective and professional liaison with leadership team and stakeholders, frequently through email and virtual communication channels
  • Records and minutes keeping (as required)
  • Providing cover for Project Leads as required – having an awareness of what is important and needs a response etc.
  • Undertaking a broad variety of administrative tasks which include managing an active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicating directly on behalf of the Project Leads and others, as directed.
  • Drafting reports, letters of solicitation, proposals; preparing and coordinating communications with internal and external stakeholders.
  • Assisting with any other ad hoc projects and duties as required.

To apply, please send your CV with a cover letter to before Monday, January 23, 2023.

Applicants should be available to commence employment as soon as possible. Only shortlisted candidates will be contacted.